Grant deadline and report tracker for nonprofits

The idea

For a small nonprofit, a missed grant report is not paperwork - it is the renewal. Funders quietly decline to renew organisations that report late, and a renewal is often 25k USD or more. Yet grants live in a spreadsheet built by a development director who left in 2023, with due dates nobody transferred to a calendar, across a dozen funders each with their own portal and schedule.

Grant management CRMs like Foundant cost thousands a year and are built for the fundraising side - prospecting, moves management - when the existential problem is simply never missing a deliverable. The wedge is a deliverables-first tracker with escalating reminders that eventually copy the executive director, because in a five-person org the ED is the backstop for everything.

Who pays

The buyer is the executive director or sole development person at a nonprofit with under 15 staff, at 39 USD/month - defensible from any programme budget against a 25k renewal. Distribution: state nonprofit associations, grant-writing consultants who set clients up on it, fiscal sponsors, and content SEO on grant tracking spreadsheet templates, which is exactly what these orgs search for.

MVP scope

• Awards with deliverable schedules, owners, and submission methods
• Deliverable templates for fast setup
• Escalating email reminders with ED copy-in near the deadline
• Submission history per funder with files/links
• 60-day dashboard and printable board-ready quarterly calendar
• Skip for v1: grant prospecting and pipelines, budget tracking against awards, funder portals integration, document collaboration

Build GrantClock, a web app that stops small nonprofits missing grant
deliverables. Stack: Next.js (App Router), Supabase for Postgres and auth,
Resend for transactional email. Magic-link auth, small teams (2-10 users)
per organisation.

Core model: an Award has a funder, programme name, amount, start and end
dates, and a set of Deliverables - interim report, final report, financial
report, site visit, renewal application - each with a due date, an assigned
owner, submission method (funder portal, email, post) with the portal URL
stored, and a status (upcoming, in progress, submitted, overdue). Awards
can be created from a template of common deliverable patterns (e.g. interim
at 6 months, final 30 days after end date) so setup takes two minutes.

Reminders are the product: escalating emails to the deliverable owner at
30, 14, and 7 days, then daily in the final 3 days; if still not marked
submitted at 7 days out, the executive director gets copied. Marking
submitted records who, when, and an optional file/link, building a
submission history per funder - useful when a funder claims non-receipt.

Views: a dashboard of everything due in the next 60 days sorted by urgency,
a per-award detail page, a funder list with total awarded and relationship
history, and a board-ready quarterly calendar view of all deliverables,
printable as a clean PDF for board packets.

Pricing: 39 USD/month per organisation via Stripe, 30-day trial, discount
link for fiscal sponsors managing multiple orgs.